Welcome to John Sealy SOM Educational Affairs

JSSOM Policy and Key Document Hub

• Institutional and General JSSOM Policies
  • JSSOM Medical Education Program Objectives
  • Conflicts of Interest (1.2)
    • Research Conflicts of Interest
    • Individual Conflicts of Interest, Conflicts of Commitment and Outside Activities
    • Institutional Conflicts of Interest
    • Gifts, Vendor and Industry Interactions, and Other Activities
    • Code of Ethics
  • Continuous Quality Improvement Policy - CQI (1.1)
  • Emergency Preparedness and Contingency Planning (5.7)
    • Business Continuity Plan
    • Severe Weather (5.7)
  • Faculty Bylaws (1.5)
  • FY 2022 Scope of Work Scorecard
  • Strategic Plan (1.1)
• Admissions Policies

  All of the following policies are compiled into a single document. Download the complete file here.

  • Admission Requirements (10.1)
  • Americans with Disabilities (3.4)
  • Course Work at Foreign Universities (10.1)
  • Criminal Background Check (10.3)
  • Deferred Matriculation
  • Dual Degree Students
  • Equal Opportunity (3.4, 10.3)
  • Final Authority, COI, and Outside Influence on Admissions (10.2)
  • Graduate or Professional Students
  • Holistic Admissions (10.3, 10.4)
  • International Applicants (10.3)
  • Non-Degree Applicants
  • Policies on General Screening, Interviews and Selection (10.3)
  • Technical Standards (10.5)
• Student and Curricular Policies & Procedures
  • Absence Policy
  • Academic Advancement Policy: Due Process, Advancement, Performance (9.3, 9.4, 9.9)
    This document supersedes the previous version of the Academic Advancement Policy document and any changes are effective July 10, 2025.
  • Academic and Career Advising (11.1, 11.2)
  • Academic Calendar
  • Academic Credit for Masters and Doctorate Level Studies Policy
  • Access to Student Files (11.5, 11.6)
  • Blood Borne Pathogens and Environmental Hazards (12.8)
  • Clinical Assignments Policy
  • Coaching and Professionalism Program (CAPP) (3.5)
  • Continuous Quality Improvement (1.1)
  • Curriculum Committee Policies and Procedures
  • Dress Code (3.5)
  • Drug Screening and Testing
  • Duty Hours Policy (8.8)
  • Elective and Selective Course Policies
  • Electives Policy (6.5)
  • Enrollment in Courses or Programs Outside of John Sealy School of Medicine
  • Faculty Appointments Policy
  • Health and Disability Insurance (12.6)
  • Immunization Requirements (12.7)
  • JSSOM Medical Education Program Objectives
  • JSSOM High-Stake Examinations
  • Leave of Absence
  • MD-MPH (9.9, 10.3)
  • Medical Student Supervision Policy (9.3)
  • Mid-Point Feedback Policy (9.7)
  • Missed Assignment or Exam Policy (12.4)
  • Narrative Assessment of Students Policy (9.5)
  • Non-discrimination
  • Policy for Facilitator Duties and Responsibilities
  • Pre-Clerkship Workload Policy (8.8)
  • Professionalism and Honor Code (3.5)
  • Requirements for Visiting (Non-UTMB) Students to Rotate at UTMB Policy (5.10, 10.8)
  • Resident Preparation for Teaching Role Policy
  • Recording Policy for JSSOM
  • Standardized Patient and Simulated Clinical Learning Experience Policy (3.5)
  • Student Medical Care and Educational Conflict of Interest (12.5)
  • Student Tardiness Policy for Pre-Clerkship Phase (3.5)
  • Teacher-Learner Conduct Policy (3.4, 3.5, 3.6)
  • Timely Course Clerkship Grade Reporting Policy
  • Universal Pre-Clerkship Syllabus (1.2) (KD)
  • Universal Clerkship Syllabus (3.4)
• Faculty Policies
  • Rights and Responsibilities (4.2)
  • Teacher-Learner Conduct (3.5, 3.6, 9.0)
  • Faculty Evaluations (4.4)
  • Faculty Appointment, Promotion and Tenure (2.1, 4.3, 9.2)
    • General Policies for Academic Titles
    • Faculty Appointment, RPT, Post-tenure Review and Emeriti (2.1, 4.3, 9.2)
    • Tenure and Reappointments
    • Periodic Performance Evaluation of Tenured Faculty
    • Procedures for Appointment, Promotion, or Membership in all Schools
    • Appointment and Selection of Course and Clerkship Directors Process and Procedure

  Course Directors Toolkit

  • Clerkship and Post-clerkship Phase
    • Clerkship Director's Guide Metrics
    • Methods of Assessment-Grading Policy for Core Clerkships
  • Pre-clerkship Phase
    • Course Director Responsibilities
    • Policy for Facilitator Duties and Responsibilities
    • Pre-Clerkship Workload Policy
    • Student Tardiness Policy for Pre-clerkship Phase