UTMB John Sealy School of Medicine Policy & Key Document Hub

On this web site you will find links to policies and key documents particularly pertaining to academic affairs, LCME accreditation and ongoing continuous quality improvement (CQI). When appropriate, the LCME element or a key document (KD) are indicated.

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Institutional and General JSSOM Policies
JSSOM Medical Education Program Objectives

Conflicts of Interest (1.2)
Continuous Quality Improvement Policy - CQI (1.1)

Emergency Preparedness and Contingency Planning (5.7)
- Business Continuity Plan
- Severe Weather (5.7)
Faculty Bylaws (1.5)

FY 2022 Scope of Work Scorecard

Strategic Plan (1.1)

Admissions Policies

All the policies listed below are in this one document. Select this link to download the full document.

Admission Requirements (10.1)

Americans with Disabilities (3.4)

Course Work at Foreign Universities (10.1)

Criminal Background Check (10.3)

Deferred Matriculation

Dual Degree Students

Equal Opportunity (3.4, 10.3)

Final Authority, COI, and Outside Influence on Admissions (10.2)

Graduate or Professional Students

Holistic Admissions (10.3, 10.4)

International Applicants (10.3)

Non-Degree Applicants

Policies on General Screening, Interviews and Selection (10.3)

Technical Standards (10.5)

Student and Curricular Policies & Procedures

Absence Policy
Absences Related to COVID-19 Policy
Academic Advancement Policy: Due Process, Advancement, Performance (9.3, 9.4, 9.9). This document supersedes the previous version of the Academic Advancement Policy document and any changes are effective June 1, 2024
Academic and Career Advising (11.1, 11.2)
Academic Calendar
Academic Credit for Masters and Doctorate Level Studies Policy
Access to Student Files (11.5, 11.6)
Blood Borne Pathogens and Environmental Hazards (12.8)
Clinical Assignments Policy
Coaching and Professionalism Program (CAPP) (3.5)
Continuous Quality Improvement (1.1)

Curriculum Committee Policies and Procedures
Dress Code (3.5)
Drug Screening and Testing
Duty Hours Policy (8.8)
Elective and Selective Course Policies
Electives Policy (6.5)
Enrollment in Courses or Programs Outside of John Sealy School of Medicine

Faculty Appointments Policy
Health and Disability Insurance (12.6)
Immunization Requirements (12.7)
JSSOM Medical Education Program Objectives
JSSOM High-Stake Examinations
Leave of Absence
MD-MPH (9.9, 10.3)
Medical Student Supervision Policy (9.3)
Mid-Point Feedback Policy (9.7)
Missed Assignment or Exam Policy (12.4)
Narrative Assessment of Students Policy (9.5)
Non-discrimination
Policy for Facilitator Duties and Responsibilities
Pre-Clerkship Workload Policy (8.8)
Professionalism and Honor Code (3.5)
Requirements for Visiting (Non-UTMB) Students to Rotate at UTMB Policy (5.10, 10.8)
Resident Preparation for Teaching Role Policy
Standardized Patient and Simulated Clinical Learning Experience Policy (3.5)
Student Medical Care and Educational Conflict of Interest (12.5)
Student Tardiness Policy for Pre-Clerkship Phase (3.5)
Teacher-Learner Conduct Policy (3.4, 3.5, 3.6)
Timely Course Clerkship Grade Reporting Policy
Universal Pre-Clerkship Syllabus (1.2) (KD)
Universal Clerkship Syllabus (3.4)
Faculty Policies
Rights and Responsibilities (4.2)
Teacher-Learner Conduct (3.5, 3.6, 9.0)
Faculty Evaluations (4.4)
Faculty Appointment, Promotion and Tenure (2.1, 4.3, 9.2)
Course Directors Toolkit
Clerkship and Post-clerkship phase
- Clerkship Director's Guide Metrics
- Methods of Assessment-Grading Policy for Core Clerkships
Pre-clerkship phase